Every porter visit files routes walked and bags collected.
A day porter keeps the common areas clean between deep cleans. Communities hire on the loop and judge it on the report: which routes you walked and how many bags left the property.
What a porter report records.
Two fields are required on every visit. The rest are there when the day had more in it.
| Field | Required | What the community reads |
|---|---|---|
| Routes walked | Yes | The clubhouse loop, the mail kiosk, the tot lot, one line each |
| Trash bags collected | Yes | The number a board asks about most |
| Receptacles serviced | No | Bins emptied and re-lined |
| Bulk items removed | No | Furniture, mattresses, anything that takes two people |
| Pressure washed | No | Any hardscape washed on that visit |
| Issues reported | No | A broken gate, graffiti or standing water, written for the community |
Same stops, same order, filed as you finish them.
Each porter signs in with a six-digit code and sees the stops assigned to them. Check in on arrival with a photo, walk the loop and file the report on the spot. Your office sees the day as it happens.
- Report it, then move onA porter changes the liner and leaves the repair to a technician. A broken gate latch goes on the report for the community to read.
- Company money stays off the field loginInvoices are for the account holder. A porter sees stops and reports.
Morning loop
Luis · Oak Terrace HOA
Loop
Same stops, same orderReported today
Goes to the communityPorter paperwork.
A community sets its own list for porter companies, from a W-9 alone upward. Left alone, it asks for these.
Background check
Porters work around residents and amenities, so the trade’s credential is a background check.
General liability
A current certificate, with workers’ compensation if the RFP asks for it.
W-9 and business license
We read both. After that, every porter RFP carries its community’s name.
Price the loop the way you run it.
Hours per visit, visits per week
A five-day or daily program is how a community states it. Match its shape.
Extras on their own lines
Pressure washing and bulk pickup priced apart from the base, so neither hides in it.
Send it from Proposal Studio
Your porter company’s name heads the page, with photos of common areas you keep clean now.
Franchises and field logins.
I run a franchise unit. Whose insurance goes on file?
Yours. The certificate, the license and the contract belong to the local unit that signs, not the brand on the truck.
Do I list bulk pickup in the base price?
Give it its own line. A community that sees bulk pickup priced alone can keep it or drop it.
Do my porters need accounts?
You add each one from your account with an email address. They sign in with a six-digit code sent to it, with no password, and their login opens on today’s stops.
Bring the loop with you.
Read the porter RFPs open now and price the loop by the visit.