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Answer every RFP with a proposal that matches it.

Your company name heads the page, the RFP’s scope sets the outline, and your insurance certificate and price sheet ride along.

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Proposal StudioProposal for pool service at Heron BayAnswering the Heron Bay RFP2 of 4 stages complete
Clearwater Pool Service2 Marina Way · dana@clearwaterpool.example.com · License on file

Proposal for pool service at Heron Bay

Clearwater Pool Service proposes to service the pool and spa at Heron Bay twice a week, as your RFP requests.

Scope. Chemical balancing, skimming, brushing, vacuuming and the weekly filter clean on every visit, with a record filed the same day.

Schedule. Tuesday and Friday mornings before 10 AM, with the same crew lead on every visit.

Insurance. Our general liability, workers’ compensation and auto certificates are attached, naming Heron Bay Community Association as additional insured.

Price. A flat monthly price for the two-visit schedule. Equipment repairs are quoted separately and never started without written approval.

certificate-of-insurance.pdfprice-sheet.pdf

Each line of the RFP gets its answer.

  1. Head the page

    Company name, and the email you answer from.

  2. Answer line by line

    Draft from your notes, or ask for an AI first draft, then edit every line.

  3. Add proof of work

    Photos of finished jobs and the paperwork a community asks for.

  4. Read it as the community will

    Add your closing terms, then approve and send.

What goes with it

  • Photos

    Up to 6 photos of jobs you have finished, shown with the proposal.

  • PDFs

    Up to 5 PDFs, such as your certificate of insurance and your price sheet.

  • Closing terms

    Payment terms and how long your price holds, in your own words at the bottom of the page.

What a free vendor account includes

Included with your free vendor account. Vendor plans are on the pricing page.

  • Every proposal, free to send

    Write, edit and send as many as you like.

  • 200 AI credits a month

    An AI first draft of a proposal uses 25 credits. Writing and editing use none.

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Before you write your first proposal

Do I need an account?

Not to try it. Writing, uploading and editing work on this page with no account. To use the AI first draft, save or send, create an account and your draft comes with you. In Proposal Studio, only an AI first draft uses credits.

Whose name is on the proposal?

Yours. Your company name and contact line head the page, your own closing line ends it, and your photos and PDFs go with it.

What does the AI first draft write?

It drafts your cover note from the scope. You read it and edit it before you send. Each finished draft uses 25 credits; one that fails is free.

How do credits work?

Credits pay for the AI first draft only. A free account gets 200 credits a month. Free credits refill each month. When they run out, the AI draft waits for the refill, and writing and sending your own carry on. Vendor+ Pro includes 12 AI drafts a month and Vendor+ Gold drafts within a daily fair-use limit. Both are on the vendor pricing page.

Can I attach my insurance certificate?

Yes. Attach it as a PDF, with your price sheet or anything else, up to 5 PDFs and 6 photos on each proposal.

Which plan do I need?

Proposal Studio works on any VendoRFP vendor account, the free one included. Vendor+ Pro adds 12 AI drafts a month, Vendor+ Gold drafts within a daily fair-use limit, and the prices are on the vendor pricing page.

Start your proposal.

No account needed to start. Your draft stays in this browser until you sign up.

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