Every guard’s certificate, and the day it runs out.
Your roster carries each guard’s credential and expiration date, and every staffed pool gets a shift report. Community pools hire lifeguard companies on those credentials.
Who you can send on Thursday.
Each guard’s line shows the day a certificate runs out, so you renew the earliest first.
| Guard | Credential | Runs out | Pools this week |
|---|---|---|---|
| Dana M. | American Red Cross Lifeguarding | Mar 2027 | Lagoon pool, Family pool |
| Chris T. | Ellis & Associates license | Dec 2026 | Lagoon pool |
| Priya S. | Lifeguard supervisor, Red Cross | Jun 2027 | Family pool |
| Jordan K. | American Red Cross Lifeguarding | Nov 2026 | Not scheduled |
A shift report that shows who stood the post.
Staffing is priced by the guard hour, so every report carries the hours covered, the positions staffed and the lifeguards on duty. Rescues and assists go on it too, and a quiet day gets a zero in that field.
- Hours covered, per poolTwo staffed pools are two reports and two lines on the invoice.
- Incidents when there are somePeak headcount, attendance checks, rule reminders and any incident go on the same report.
Sunday guard shift
Two pools · 8 AM to 7 PM
Shift reports
Filed todayYour roster
By guardWhat a lifeguard company files.
A community sets its own list for lifeguard companies. Left alone, it asks for these four.
W-9 and business license
We read both before the lifeguard RFPs show which community is hiring.
Lifeguard certification
Red Cross or Ellis & Associates, filed for the guards you place.
Background check
The screening record for guards who work around residents and children.
General liability
A current certificate. A community can set a minimum limit on it.
Questions a staffing owner asks.
Which documents do I need?
Whatever the community set for lifeguard companies, starting from your W-9. Left alone, it asks for your business license, general liability, the lifeguard certification and the background check as well. Your roster is the record you schedule from, and you decide who stands which post.
How do I price the work?
By the guard hour, with a rate for each staffed pool. The season and the hours of coverage are the community’s to state in its RFP.
What happens if my general liability certificate expires?
Community names on RFPs are hidden from you the day it lapses, and they come back as soon as you upload the renewed certificate.
Put your certificates to work.
File your lifeguard certification once and read the staffing RFPs that ask for it.